Did you know that when PARIS launches on Feb. 4, 2019, all third party assessments will be initiated through PARIS? This is a significant change and very positive change for Private Career Colleges in Ontario who have been working directly with assessors via email or paper submission of files.
What does this mean exactly?
- All fields within PARIS relating to the program application must be entered and each section must receive a green checkmark; meaning it is complete and meets the PARIS validation rules.
- Private Career Colleges will “invite” an assessor(s) to undertake the adult education assessment and the subject matter expert assessment. If it is applicable, they will also undertake the distance education assessment. This is done by “inviting an assessor” to complete the assessment process. Assessors will be sent a link that will provide their access into PARIS.
- Assessors will access all program information in PARIS and complete their documentation throughout the multiple areas of review. Assessors may approve the program as acceptable or as not acceptable with recommendation for changes. All documentation is logged in PARIS, so the need to submit an assessment report physically to the Ministry is removed.
- When all documentation is fully complete and the positive assessment reports are finalized, the Private Career College can move forward to submit their program.
Previously the third-party assessment process was a manual back and forth submission of files, revisions, and updates to the RICC system. Given the number of files required in the assessment process, this was a labour intensive undertaking until a curriculum achieved a positive assessment. In the previous process, PCCs would often wait until they received their positive assessments, then entered the program in RICC.
A positive assessment is grounded in the final version of the files being entered without any changes. If PCCs entered the data incorrectly, this created inconsistencies based on the assessor reports; corrections were then required to ensure both the application and assessment reports aligned.
As the process is undertaken in PARIS there are a number of efficiencies that will both streamline the process and preserve the data integrity. Since the data must fully be entered and accepted with PARIS guidelines (check mark on each section of the application) prior to inviting the third party assessors, data integrity is preserved. Given that the assessors must review the files inside of PARIS and document their findings, there is now a legacy of descriptions that support the final assessment findings.
Information extracted from the PARIS Reference Guide for Applicants/Registrants February 2019 Ontario Ministry of Training, Colleges and Universities
Need help in navigating PARIS or would like to book a training session with Jerry, email jerry@businessassessmentsolutions.com or call or text Jerry at 905-906-3706.